ValidaTek, Inc

Senior Proposal Manager

Location US-VA-McLean
ID 2024-03-2135
Business Development
Position Type
Location Detail

Company Overview

At ValidaTek, we modernize and optimize IT services to solve some of the most critical challenges facing federal civilian and defense agencies. From customers to partners to top-talent employees, ValidaTek puts people first, empowering them to exceed expectations and transform government organizations. Our success starts and ends with our people, so we built a company where great people can do great things, with the resources and autonomy to make decisions that transform organizations. We operate as one team of diverse people, united by a passion for continuous growth and optimization. Our commitment to quality and performance optimization is the reason why our IT Service Projects and New Development Projects have been appraised at CMMI Maturity Level 5, positioning us as one of a handful of elite companies to receive the highest form of third-party validation.


The Senior Proposal Manager will join a growing bid team of proposal managers, technical writers, proposal analysts, and graphic designers. This role works closely with capture managers and subject matter experts (SMEs) to craft proposals for Information Technology (IT) projects. This strategically important position will impact company growth.


The Senior Proposal Manager will lead the development of all proposal components, working closely with business leadership, technical specialists, and other team members. This position requires a collaborative team member who can effectively work across all levels of ValidaTek, gathering information and producing proposals under tight deadlines. The candidate must be able to proactively engage with key stakeholders to ensure that all content is appropriate and created at the highest quality standards, while maintaining complete accuracy and proper handling of sensitive data.



  • Independently manage the full lifecycle of RFP analysis, response development, review, and submission through the application of rigorous formal proposal processes and best practices
  • Analyze documents such as RFPs, RFQs, and RFIs so that client requirements are clearly understood
  • Contribute to strengthening ValidaTek’s winning position during the Capture/Draft RFP phase by working closely with the Capture Manager
  • Manage and organize assignments and receipt of inputs/materials from a variety of stakeholders, typically executive leadership, business development, marketing, operations, finance, contracts, and quality
  • Ensure proposal accuracy, consistency, and compliance
  • Ensure responses that effectively communicate ValidaTek’s services, core capabilities, and discriminators
  • Track and report status of all proposal elements to proposal team, supervisor, and Capture Manager
  • Anticipate possible trouble areas and work with Capture Manager to provide practical solutions to problems as they arise
  • Lead/manage/mentor/train less-experienced staff, proposal writers, and editors
  • Promote company-wide understanding and adherence to the proposal process


  • Minimum of 8 years’ experience as a proposal manager, with concentration on DoD proposals
  • Minimum of Bachelor's Degree
  • Excellent project management through clear communication, effective leadership, and interpersonal skills
  • Experience responding to single award contracts, multi-award IDIQs, and task orders
  • Experience analyzing requests for proposals and creating compliance matrix, compliant outline, schedule, kick-off, storyboards, color reviews, etc.
  • Experience managing and coordinating activities of large proposal teams that include virtual writers and subcontractors
  • Experience preparing proposal text, integrate proposal input for multiple sources, and assemble proposal volumes
  • Ability to edit and proofread written material, and perform quality reviews
  • Conduct final edit and desktop publishing of proposal volumes
  • Working knowledge of SharePoint and SharePoint administration highly desirable
  • May be required to work extended hours and/or weekends to meet deadlines
  • Must be a US citizen due to nature of the work
  • Possess strong time management and prioritization skills
  • Fluency in MS Office (Word, Excel, PowerPoint, Outlook), SharePoint, and Adobe Acrobat
  • Exceptional communication and organizational skills and attention to detail
  • Ability to work in a fast-paced environment
  • A working knowledge of Shipley proposal processes / Shipley certification is preferred

EEO Statement

ValidaTek is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.

Applicants who are selected for employment will be required to verify authorization to work in the United States.

Offers of employment will be contingent upon passing a post-offer background check.


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